This privacy notice is published in accordance with the EU General Data Protection Regulations (GDPR) which formally come into effect on the 25 May 2018. This notice provides general information on the way in which the personal information you provide is managed and processed by Ruddington Parish Council (the ‘Data Controller’). Depending on which Council services you use, you may be asked to provide additional agreement to specific uses in addition to this.
The Data Controller and Contact Details
Ruddington Parish Council is the Data Controller for the personal data you provide to the Council. The contact details for you to exercise any of your data protection rights or to raise any concerns you may have regarding your personal data are as follows:
Ruddington Parish Council,
St Peter’s Rooms,
Tel: 0115 914 6660
Information we collect about you
We may collect and process the following data about you:
- Information provided voluntarily by you. For example, when you register for information, apply for a particular service or make a comment or complaint
- Information that you provide when you communicate with us by any means such as email, letter or telephone call
- Information collected using cookies on your computer about how you browse our website
Use of Your Personal Data
The information you have provided to the Council will be used by the Council in adherence with its statutory obligations, including enforcement action if required.
The Council is legally able to process your personal data:
- when you have freely and explicitly provided your consent to this processing or
- when the Council has a statutory duty to collect and process this information to provide the required service or undertake a statutory function or
- when your personal data forms part of a contract between you and the Council.
The consequence of you not providing personal information to the Council is that the Council will be unable to process your enquiry, assessment or application.
Sharing of Personal Data
The personal information you provide will not be shared for any other purpose unless required by law, to prevent or detect crime or to protect public funds.
We may share your personal information with statutory and other public bodies.
Protecting Your Personal Data
Your unpublished personal data will be kept secure by the Council and will be kept within the European Economic Union (EEU). Where the Council uses a third party to store your personal data and it is stored outside of the UK/EEU, the Council will ensure that appropriate safeguards are in place to keep your personal data secure.
Keeping Your Personal Data
The Council will keep your personal data in accordance with the Council’s retention schedule, unless you explicitly request it to be removed. This right to have your data removed is not an absolute right, for example, we will need to retain your data if this information forms part of a statutory or legal obligation, public registry or an existing contract.
What are cookies?
Our website puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the Council’s site. Cookies are used to:
- measure how you use the website so it can be updated and improved based on your needs
- recognise the browser you use
- track new and returning users
You can disable cookies but this may have an impact on your experience when using the Council’s website.
- Only provide personal information pertinent to its intended use or for the purpose of making a complaint, an application or notification for statutory requirements
- Tell us as soon as possible if any of the personal information you have provided has changed, e.g. your address or other contact details.
There are a number of rights that you may exercise depending on the legal basis for processing your personal data. In most cases, these rights are not absolute and there may be compelling or overriding legal reasons why the Council cannot meet these rights in full. This will be explained to you in more detail should you contact the Council for any of the reasons detailed below:
- to request a copy of the personal information the Council holds about you
- to have any inaccuracies corrected
- to have your personal data erased
- to place a restriction on the Council’s processing of your data
- to object to processing
- to request your data to be ported (data portability).
Where the processing of your personal data is based on your consent, in most circumstances you have the right to withdraw that consent at any time and the Council will act on your instructions.
If you have any concerns about how we process your personal data or wish to discuss how to exercise your rights, you should contact the Parish Clerk using the contact details above. You also have the right to make a complaint to the Council by contacting the Parish Office on 0115 914 6660.
Alternatively, you may wish to complain directly to the Information Commissioners Office. You can do this by writing to them at:
Information Commissioners’ Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
Tel: 0303 123 1113.
Or you can report a concern at the following link:
The following statement explains our policy regarding the personal information we collect about you when you visit the Ruddington Parish Council web site (www.ruddingtonparishcouncil.gov.uk).
This information is used to improve the content of our web pages, to customise the content and/or layout of our page. We never sell, rent or share any of the information we collect by this method (except anonymous aggregate information) with any third party.
Information we collect as you browse our web site
Our web server automatically collects standard information, including your IP address, browser type, operating system and access times.
|Persistent||This cookies allows Ruddington PC to identify a unique visitor. This helps us to identify popular sections on the website.||1 Year|
|Persistent||Used to track a user session on our site. Records the time you enter our site.||30 Minutes|
|Session||Used to track a session on our site. Records the time you leave our site. Together with __utmb this tells us how long you spent on our site||When browser is closed|
|Persistent||Used to track navigation through our site and where you came from to get there.This helps us to improve user experiences and make sure that the right content is being matched to search terms.||6 Months|
Cookies are text files that identify your computer to our server. Cookies in themselves do not identify the individual user, just the computer used. Many web sites do this whenever a user visits their site in order to monitor visitor traffic.
Cookies themselves only record those areas of the site that have been visited by the computer in question, and for how long. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user.
If you do not wish to accept cookies on to your machine you can disable them by adjusting the settings on your browser. However this will affect the functionality of the websites you visit.
Use of optional information
On certain web pages, you may be asked to provide your name, e-mail address or other personal information. We will not use this information for any other purpose; it is never sold, rented or shared with any third party.
If you contact us by e-mail to request information, report a problem or provide feedback on our services we will only use the information you provide (including your e-mail address) to respond to your message. We do not share this information without requesting specific permission to do so.
If you are concerned about how your information is used, you should check this page periodically. We will only use data collected from the time of the policy change onwards for these new purposes.
We have appropriate security measures in place to protect against the loss, misuse or alteration of information we have collected from you.
These security measures include the necessary protection to prevent, as far as possible, access to our databases by parties other than Ruddington Parish Council.
Access to information
You have the right to request a copy of the personal information Ruddington Parish Council holds about you and to have any inaccuracies corrected. You can find more information on the Freedom of information page.
If you feel this site is not following its stated information policy, you may contact us by using the rate this page form below.